How to define Document Types in SAP

Last Updated on August 5, 2022 by admin

Document Types in SAP

SAP Tutorial guides you about document types and how to define Document types in SAP.

Define Document types:- Document types are defined at the client level, so document types are applied to all company codes. The document type key is used to classify accounting documents and distinguish between business transactions to be posted.

Standard SAP system delivers the standard document types. So we can use these standard document types or define new document types as per business requirements.

Document Types Determines:-

• Define Number ranges for documents
• It controls Account types allowed for postings, e.g., Assets, Vendor, Customer, and Normal Gl accounts.
• Document type that is to be used for reversal postings.

Document Types Description:-

Document Type	Document Type Description
AA	Asset posting
AB	Accounting document
AF	Dep. postings
AN	Net asset posting
DG	Customer credit memo
DR	Customer invoice
DA	Customer document
DZ	Customer payment
EU	Euro rounding diff.
EX	External number
KA	Vendor document
KG	Vendor credit memo
KN	Net vendors
KP	Account maintenance
KQ	Transporter Invoice
KR	Vendor invoice
KZ	Vendor payment
KS	Contract Invoice
KV	Raw Material Payment
KW	Contractor Payment
KX	Transporter Payment
KY	Stores Payment
ML	ML settlement
PR	Price change
RA	Sub.cred.memo stlmt
RE	Invoice – gross
RN	Invoice – net
RV	Billing doc.transfer
SA	G/L account document
SB	G/L account posting
SK	Cash document
SU	Adjustment document
UE	Data transfer
WA	Goods issue
WE	Goods receipt
WI	Inventory document
WL	Goods issue/delivery
WN	Net goods receipt
ZP	Payment posting
ZR	Bank reconciliation
ZS	Payment by check
ZV	Payment clearing

Document type configuration steps:-

Step 1:– Enter T-Code SPRO in the Command Field of the SAP Easy Access Menu Screen and press Enter key on the Keyboard.

Step 2:- In the next screen, click on Click SAP Reference IMG Icon.

Step 3:– In the next screen, follow the IMG menu path for defining Document types.

IMG Menu Path:- SAP Customizing Implementation Guide –> Financial A/C –> Global Settings –> Documents –> Document Header –> Define Document types

Step 4:- In the next screen, click on new entries to create a new document key.

Step 5:- Update the required data.

1. Document Type:– Enter unique 2 digits code

2. Number Range:– Enter number range code

3. Reverse Document Type:- Enter reverse document type key code

4. Number Range Information:- Number ranges are maintained for the document types

5. Accounts Types allowed:– Select account type for the document type, i.e., Assets, Customer, Vendor, Material, G/L Account

6. Control Data:- Select control data for the document type.

Step 6:- After maintaining the required data, click on save

Step 7:– After saving the document type key, update the description of the document key and click on the save icon.

Thus document types are successfully configured in the SAP system.