Accounts Payable Tutorial – Complete AP Configuration Steps in SAP

Last Updated on August 5, 2022 by admin

Accounts payable  with complete configuration steps in SAP

Accounts Payable is a Subsidiary Ledger account, and it records and manages accounting data for all vendors. When postings are made in Accounts Payable simultaneously recorded in the General ledger account.

SAP Accounts Payable tutorials to learn Accounts Payable submodule in SAP FICO step by step from basics to advanced concepts with scenarios.

• Step 1:- Creation of Vendor Account Groups
• Step 2:- Create number range for vendors account 
• Step 3:- Assign number range to vendor account groups
• Step 4:- Define tolerance group for vendor
• Step 5:- Creation of vendor master data
• Step 6:- Creation of GL as Reconciliation Accounts
• Step 7:- Document types and no. ranges
• Step 8:- Vendor Payment Terms
• Step 9:- Automatic Payment Program
• Step 10:- Define Alternative Reconciliation Accounts for Down payments.

 

Step 1:- Creation of Vendor Account Groups

SAP Path :SPRO –> Financial accounting –> Accounts Receivable and Accounts Payable –> Vendor Accounts –>Master data –> preparation for creating vendor master data –> Define Account Groups with Screen Layout (Vendors) Transaction Code :- OBD3

Step 2 :- Create number ranges for vendors account

SAP Path :- SPRO –> Financial accounting –> Accounts Receivable and Accounts Payable –> Vendor Accounts –> Master data –> Preparation for creating vendor master data –> Create number ranges for vendors account Transaction Code :- XKN1

 Step 3 :- Assign Number Range to Vendor Account Groups

SAP Path :SPRO –> Financial accounting –> Accounts receivable and accounts payable –> Vendor Accounts –>Master data –> preparation for creating vendor master data –> Assign Number Range to Vendor Account Groups Transaction Code :- OBAS

Step 4 :- Define tolerance group for vendors

SAP Path :SPRO –> Financial accounting –> Accounts receivable and accounts payable –> Business transactions –> Outgoing payments –> Manual outgoing payments –> Define Tolerances (Vendors) Transaction Code :- OBA3

 Step 5:- Creation of Vendor Master

SAP Path :- SAP Menu –> Accounting –> Financial Accounting –> Account payable –> Master Records –> Maintain Centrally –> Create  Transaction Code :- XK01

 

Step 6:- Creation of GL as Reconciliation Accounts ( Sundry Creditors )

SAP Menu Path:- SAP Menu  –> Accounting –> Financial Accounting –> General Ledger –> Master Records –> Individual Processing  –> Create Centrally Transaction Code :- FS00

Step 7:-Document types and no. Ranges  ( KZ, KR, KA )

SAP Menu Path:– SPRO –> IMG –>Financial Accounting –>Financial Accounting Global Setting –>Document–>Document Number ranges –> Define Document Number Ranges Transaction Code:- FBN1

Step 8:- Vendor Payment Terms

SAP Menu Path:- IMG –> Financial Accounting –> Accounts Receivable & Accounts Payable –> Business Transactions –> Outgoing Invoices/Credit Memos –> Maintain Terms of Payment Transaction Code :- OBB8

Step 9:- Automatic Payment Program

Menu Path:– IMG –> Financial Accounting –> Accounts Receivable & Accounts Payable –> Business Transactions –> OutgoingPayments –> Automatic Outgoing Payments –> Payment method/Bank Selection for Payment program Transaction Code :- FBZP

Step 10:- Define Alternative Reconciliation Accounts for Down payments.

IMG Path :- SPRO > IMG > Financial Accounting >  Accounts Receivable and Accounts Payable > Business transactions > Down payment made > Over payment/under payment >Define Alternative Reconciliation Accounts for Down payments.