When you create a customer master data in SAP, the system automatically assigns a number to the master data. The customer number specifies a business to identify the customer and provides with the complete details, including address details, payment details, partner functions, and so on.

  • The number ranges are maintained with a number range interval from & to number.
  • You can maintain it as Internal or External. It is recommended to maintain it as Internal, so the system automatically assigns the number to the master data
  • When maintained as External, you will need to provide the number manually
  • After you define the number range, you need to assign to a customer account group.

Note: You need to gather the requirements from the business. What are the number range intervals to be maintained in the system?

How to Create Number Ranges for Customer Accounts in SAP

This tutorial guides you on how to maintain Number Ranges for Customer Accounts in the SAP system.

  • IMG Menu Path:- IMG > Finance Accounting –> Accounts Receivable and Accounts Payable –> Customer Accounts –> Master Data –> Preparation for creating customer master data –> Create Number Ranges for Customer Accounts
  • Transaction Code:- XDN1

In our previous step, Customer Account Groups, we have maintained the following account groups and now we can maintain the number ranges and assign to the account groups.

  • A001 – Domestic Customers
  • A002 – Sold To Party (SP)
  • A003 – Ship To Party (SH)
  • A004 – Bill To Party (BP)
  • A005 – Payer (PY)

As per the requirement, we are maintaining the following number ranges for customer accounts

NoFrom NumberTo NumberEXT
A140000000014000099999
A240001000004000199999
A340002000004000299999
A440003000004000399999
A540004000004000499999

Step 1:– Enter Transaction code SPRO in the SAP command field and press enter from the Keyboard.

spro5

 

Step 2 : Select SAP Reference IMG

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Step 3: Follow the IMG Menu Path

Create Number Ranges for Customer Accounts

 

Step 4: Select Change interval for creating number ranges for customer accounts
Create Number Ranges for Customer Accounts

 

Step 5: Select “Insert Interval“

Create Number Ranges for Customer Accounts

 

Step 6:- Update the following information and Enter

1. NO: Enter the NO that you want to identify the Customer account’s number range

2. From Number:- Enter from a number of Customer number range interval.

3. To number: Enter the number of the Customer number range interval.

4 . Ext: Select EXT box if you want External numbering

Number Ranges for Customer Accounts Groups in SAP

 

Step 7: Select Save and ignore the warning message. Press enter.

sapsave