Define Posting Keys in SAP

Posting Keys:– Posting key in SAP is a two digits numerical key that determines the type of transaction entered in a line item.

Posting Keys – Scenarios

Standard SAP system delivers the standard posting keys, and you can use the standard posting and modify or change as per business organization requirements
Posting keys in SAP controls the entries in a line item of document entries.
It determines the account type to post, i.e., the amount should be posted on the debit side or credit side.

Posting Keys Determines:-

1. Account Types ( A, D, K, M, S )

2. Type of postings, i.e., Debit or Credit

Account Types in SAP:-

1. Assets

2. General Ledger

3. Customer

4. Vendor

5. Material

Account Type Customer posting keys:-

Posting Key	Description	Account Type Debit/Credit
1	Invoice	Customer Debit
2	Reverse credit memo	Customer Debit
3	Bank charges	Customer Debit
4	Other receivables	Customer Debit
5	Outgoing payment	Customer Debit
6	Payment difference	Customer Debit
7	Other clearings	Customer Debit
8	Payment clearing	Customer Debit
9	Special G/L debit	Customer Debit
11	Credit memo	Customer Credit
12	Reverse invoice	Customer Credit
13	Reverse charges	Customer Credit
14	Other payables	Customer Credit
15	Incoming payment	Customer Credit
16	Payment difference	Customer Credit
17	Other clearings	Customer Credit
18	Payment clearing	Customer Credit

Account Type General Ledger Posting Keys

Posting Key	Description	Account Type Debit/Credit
40	Debit entry	G/L Debit
50	Credit entry	G/L Credit
80	Stock initial entry	G/L Debit
81	Costs	G/L Debit
83	Price difference	G/L Debit
84	Consumption	G/L Debit
85	Change in stock	G/L Debit
86	GR/IR debit	G/L Debit
90	Stock initial entry	G/L Credit
91	Costs	G/L Credit
93	Price difference	G/L Credit
94	Consumption	G/L Credit
95	Change in stock	G/L Credit
96	GR/IR credit	G/L Credit

Account Type Asset Posting Keys

Posting Key	Description	Debit/Credit
70	Debit Asset	Debit
75	Credit Asset	Credit

Account Type Material Posting Keys

Posting Key	Description	Account Type Debit/Credit
89	Stock inward movement	Material Debit
99	Stock outward movement	Material Credit

Account Type Vendor Posting Keys

Posting Key	Description	Account Type Debit/Credit
21	Credit memo	Vendor Debit
22	Reverse invoice	Vendor Debit
24	Other receivables	Vendor Debit
25	Outgoing payment	Vendor Debit
26	Payment difference	Vendor Debit
27	Clearing	Vendor Debit
28	Payment clearing	Vendor Debit
29	Special G/L debit	Vendor Debit
31	Invoice	Vendor Credit
32	Reverse credit memo	Vendor Credit
34	Other payables	Vendor Credit
35	Incoming payment	Vendor Credit
36	Payment difference	Vendor Credit
37	Other clearings	Vendor Credit
38	Payment clearing	Vendor Credit
39	Special G/L credit	Vendor Credit

Posting key Configuration Steps:- Transaction Code – OB41

Step 1:– Enter T-Code SPRO in the Command field and press enter

Step 2:- Click SAP Reference IMG

Step 3:- Follow the IMG Menu path

SPRO > Implementation Guide –> Finance Accounting –> Finance Accounting Global Settings –> Documents –> Line Item –> Controls –> Define Posting Keys

Step 4:– Click on Create Icon

Step 5:- Update two digits numerical key code in the Posting key field and update the name of the posting key in the name of the posting key field

Step 6:- Update the following data

1. Debit/Credit indicator:– Select the debit or credit

2. Account Type:- Select appropriate account type

3. Other attributes:- Select appropriate attribute i.e. Sales related or Special G/L

4. Reversal Posting Key:- Update the reversal posting key

Step 7:- click on the save icon

Posting key successfully configured in SAP

Posting Key	Name	Debit/Credit
70	Debit asset	Asset Debit
75	Credit asset	Credit

Important Interview Questions:-

What is the posting key, and what does it control?
What are the posting keys used for G/L debit and Credit