What is Fiscal Year Variant in SAP

The Fiscal Year in SAP represents a financial accounting year or an annual accounting period. The fiscal Year Variant determines company accounting posting periods and calendar assignments used to post documents in Financial Accounting.

Fiscal Year Variant in SAP S/4Hana – Scenarios

  • Fiscal year variant setup the financial year in the SAP Hana system
  • The company code must be assigned to a fiscal year variant.
  • One more company code can use the same Fiscal year variant

Changes in S4 Hana: In SAP S4 Hana, the Fiscal year variant included 3rd posting periods

  • Posting Periods 1: For normal posting periods
  • Posting Periods 2: For Special Posting Periods
  • Posting Periods2: For Controlling periods

How to Define Fiscal Year Variant in SAP S/4Hana

The company code Adarsh Technologies Ltd follows the financial year from April 1 – March 31 as fiscal year. Each Fiscal Year period consists of 12 normal posting periods and 4 special periods.

  • IMG Path: SAP Customizing Implementation Guide -> Financial Accounting -> Financial Accounting Global Settings > Ledgers > Ledger > Fiscal year and posting periods -> Maintain Fiscal Year Variant
  • Transaction Code: OB29

Step 1: Execute transaction code “OB29” in the command field to define the fiscal year variant in SAP S/4Hana

SAP Transaction code OB29 - maintain fiscal year variant in SAP Hana

Step 2: In the next screen change view “Fiscal Year Variants” overview screen” choose option new entries to maintain fiscal year variant in SAP S/4 Hana system.

Fiscal year variant new entries in SAP S4 Hana

Step 3: On new entries of the Fiscal Year Variant creation screen, update the following required details.

  • FV – Enter the 2 digits key that defines that fiscal year variant in the SAP S/4Hana system
  • Description: Enter the description of the fiscal year variant
  • No. of Posting Periods – Enter the number of postings periods for a fiscal year
  • No. of special periods – Enter the number of special periods for a fiscal year
  • After updating the required details, press enter or click on the Save button

Create fiscal year variant key in SAP S4Hana

Step 4: Now update the periods for the Fiscal Year. Choose the Fiscal Year Variant and click on the Periods button under the Fiscal Year Variant dialog structure.

Step 5: In the next screen change view “Periods” overview, Click on the “New Entries” option for maintaining posting periods for the Fiscal year in the SAP Hana system.

Fiscal Year variant periods new entries in SAP S4Hana

Step 5: On new entries of the Fiscal Year posting periods screen, update the following details

  • Month:  Update the month with 1, 2, .up to 12 as we are maintaining 12 posting periods
  • Day: Update the no days that consist posting period
  • Period: Update the posting period no. For e.g. Our fiscal year starts in April 2021 and ends in March 2021. April month is 1st posting period
  • Year Shift: update 0 for the present year 2020 posting period and -1 for the next year 2021 posting periods.

Fiscal Year posting periods in SAP Hana

Step 6: After maintaining the periods for the fiscal year, the next step is to update the text for each period. Click on periods texts which are under dialog structure fiscal year variants.

Fiscal year variants period texts

Step 7: Click on New Entries Option and update the following details

  • Language: Update the language key EN for English
  • Period – Update the posting number
  • Txt – Update short text of the period
  • Text – Update the complete posting periods description

Maintain Fiscal Year Variant posting periods in sap hana

Click on the save button and save the details. Now assign company code to a fiscal year variant in SAP S/4 Hana.